Lead Grid
For residential property managers

Owners looking for a manager call after hours. The first company to call back gets the meeting.

Lead Grid texts back owner and renter inquiries in seconds, books and confirms showings, triages after-hours maintenance and asks every tenant for a review once a request is resolved.

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Built for Residential property managers · 14-day free trial · 5-minute setup

Sound familiar?

Where property managers lose revenue

Owner leads lost after hours

An owner comparing managers calls two or three companies in the evening. Whoever calls back first usually gets the meeting.

Showings nobody turns up to

Your leasing agent drives across town and waits — while another applicant wanted that slot.

Ratings dragged down by complaints

People mostly post when something breaks, so your reviews skew negative even when service is good.

The property management playbook

Everything set up for the way you work.

Missed-Call Intake

  • Owner-lead intake. Units, property type, location, current manager and timeline — then a hot-lead alert to your cell.
  • Renter intake and showing booking. Property, move-in date and the screening questions you write, then a showing on the calendar.
  • After-hours maintenance triage. Emergencies go to your on-call tech; everything else is logged with expectations set. It routes and logs — it never replaces 911.
  • Saved answers. Application status, pet policy, fees and showing hours, answered the same way every time.

Confirmations That Stick

  • Showing confirmations. YES/RESCHEDULE plus a 2-hour reminder, with open slots offered to the next applicant.

Reviews From Every Client

  • Review request after every resolved work order. Tenants after repairs, owners at renewal — every one of them, with a private line for problems.
  • AI-drafted review replies. A draft response to every new Google review, ready to approve.
  • Review benchmark. Your rating and review count against the top 3 managers in your city.

Past-Client Follow-Up

  • Past-owner follow-up. Campaigns to owners who inquired but didn't sign.
What it looks like

From missed call to booked — and a report every Monday.

Example intake

Missed call · after hours
How many units, and what type of property?
Two duplexes, so 4 units.
Where is it located?
East side, a few blocks from downtown.
Do you have a property manager today?
No, I self-manage. It's getting to be too much.
When are you looking to switch?
Next month if possible.
Owner lead sent to your team · meeting booked

Example weekly report

9 owner inquiries (3 after hours) → 4 meetings; 31 showings, 27 attended; rating 3.6 → 3.8

Illustrative numbers, not a customer's results.

The math

Two extra doors a year cover Lead Grid.

At, say, $150 a month in fees per property, every new owner you sign is $1,800 a year — for as long as you manage it.

One new door (a year of management fees)
$1,800
Lead Grid for a full year
$3,588

Break even with 2 recovered clients a year

Plug in your own numbers

$1,800
5020,000
8
160
10%
580

Revenue recovered per month

Estimate based on your numbers

$6,240

≈ 3 extra clients or jobs a month · $74,880 a year

Recovered revenue$6,240
Lead Grid subscription$299

That's a 20.9× return on your $299/mo.

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Integrations

Works with the tools you already use

  • Google Calendar
  • Outlook
  • Calendly
  • Stripe
  • AppFolioComing soon
  • BuildiumComing soon
  • Rent ManagerComing soon
  • PropertywareComing soon

Frequently asked questions

What happens with after-hours maintenance emergencies?
Lead Grid asks whether it's an emergency and routes emergencies to your on-call tech; everything else is logged for the morning. It routes and logs requests — it does not replace emergency services.
Who writes the renter screening questions?
You do. Write them in your own fair-housing-safe wording; Lead Grid asks them and passes the answers to your team.
How do review requests work?
After each completed job, every client gets the same short text with your direct Google review link, plus a private way to tell you if anything wasn't right. Lead Grid never filters who gets asked.
Do I keep my existing number?
Yes. Lead Grid uses conditional call forwarding, so calls you don't answer are detected and the caller gets a text from your business within seconds. Clients can also text your main number.
Does it connect to AppFolio or Buildium?
AppFolio, Buildium, Rent Manager and Propertyware integrations are coming soon. Calendar booking works today.
Is business texting compliant?
Yes. Lead Grid registers your business for A2P 10DLC messaging, honors STOP/HELP keywords automatically, observes quiet hours, and keeps a log of every message.

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