Lead Grid
For private schools, preschools and child care centers

Every missed call during class is a family touring another school.

Lead Grid texts back parents in seconds, books and confirms tours, and texts your waitlist the moment a spot opens.

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Built for Private schools, preschools, Montessori and child care centers · 14-day free trial · 5-minute setup

Sound familiar?

Where schools lose revenue

Enrollment calls during teaching hours

Parents call when it suits them — usually while your staff are with the children.

Tour no-shows

Tours get booked and forgotten, and the slot could have gone to a family that was ready.

Waitlists in spreadsheets

When a spot opens, working down the list by phone takes days — and families have moved on.

The schools playbook

Everything set up for the way you work.

Missed-Call Intake

  • Parent inquiry intake. Child's age or grade, start date and program, then a tour offered by text. No sensitive information about children is collected.

Confirmations That Stick

  • Tour confirmations. Reminders at 48h and 24h plus the morning of; unconfirmed slots offered to the waitlist.
  • Waitlist texts. When a spot opens, families are offered it in order — first YES wins, the next family is offered on timeout.

Reviews From Every Client

  • Review requests after the first month. Every family, with a private line for concerns.

Past-Client Follow-Up

  • Next-term campaigns. Past inquiries and families who toured but didn't enroll hear from you before enrollment season.
  • Re-enrollment reminders. Current families reminded before the deadline.
What it looks like

From missed call to booked — and a report every Monday.

Example intake

Missed call · after hours
How old is your child (or what grade)?
She's 3, turning 4 in May.
When would you like them to start?
This fall.
Which program are you interested in?
Full-day pre-K.
Would you like to book a tour?
Yes, Thursday morning works.
Tour booked · reminders scheduled

Example weekly report

18 parent inquiries (11 during class) → 9 tours booked → 8 attended → 3 enrolled; waitlist filled 2 spots

Illustrative numbers, not a customer's results.

The math

One extra enrolled family covers years of Lead Grid.

At, say, $9,000 a year in tuition, a single family from a returned call or a tour that actually happened pays for Lead Grid two times over.

One enrolled family (a year of tuition)
$9,000
Lead Grid for a full year
$3,588

Break even with 1 recovered client a year

Plug in your own numbers

$9,000
5020,000
5
160
15%
580

Revenue recovered per month

Estimate based on your numbers

$29,250

≈ 3 extra clients or jobs a month · $351,000 a year

Recovered revenue$29,250
Lead Grid subscription$299

That's a 97.8× return on your $299/mo.

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Integrations

Works with the tools you already use

  • Google Calendar
  • Outlook
  • Calendly
  • Stripe
  • BrightwheelComing soon
  • ProcareComing soon
  • Transparent ClassroomComing soon

Frequently asked questions

What information is collected by text?
Only what you need to book a tour: the child's age or grade, start date and program. No sensitive information about children is collected by text.
How does the waitlist work?
When a spot opens, Lead Grid texts families in waitlist order. The first YES gets the spot; if nobody replies in time, the next family is offered.
How do review requests work?
After each completed job, every client gets the same short text with your direct Google review link, plus a private way to tell you if anything wasn't right. Lead Grid never filters who gets asked.
Do I keep my existing number?
Yes. Lead Grid uses conditional call forwarding, so calls you don't answer are detected and the caller gets a text from your business within seconds. Clients can also text your main number.
Does it connect to Brightwheel or Procare?
Brightwheel, Procare and Transparent Classroom integrations are coming soon. Tour booking with your calendar works today.

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